Yarmouth County Archives Digital Volunteers description

We’re looking for digital volunteers, individuals who will help us in transcribing our history’s documents from the comfort of their own home. Ever want to volunteer but the organization’s office hours and your office hours don’t quite match? Now you can help us transcribe a number of important documents; including diaries, journals, manuscripts and more on your own time.

To become a Digital Volunteer
Click here to access the Digital Volunteer Agreement and Confidentiality Agreement

Please note: The link shows the Digital Volunteer and the Confidentiality Agreements that will be sent to you via email. If you wish to become a Digital Volunteer, email us at with the title "Digital Volunteer". Please include in your email: your name, the email address you would like to use for volunteering and the transcription number of the project you'd like to work on. You will be contacted within 1-3 business days with a confirmation of your email, as well as the agreements.

Section 1- Questions and answers

What is transcribing?

The typed representation of an original document (often the original document is handwritten).

What do you need transcribed?

We have a large collection of material that needs to be transcribed, these include; diaries, journals, letters, and manuscripts. Most of the material is handwritten, however there will be a few that are typed.

Note: There will be new selections in the near future. Check back for details or contact us at 
Section 2- Current available transcription
All transcription documents will be sent in a PDF format. 

Section 3- Transcription format

Transcription Specifications

- Transcription must be completed in a Word document.

- Transcription must be written in the style format – Times New Roman, font size- 12, font colour- black
- Transcription must be saved in a Word document and must remain editable to the Yarmouth County Archives.
- Your computer must be able to open the latest version of Adobe Acrobat Reader (PDF).

- If you are unsure or having difficulties with a word while transcribing, write down the word (or letters) you think it is and place it in double brackets; example: [[My guess]]. If you do not even have a guess at the word/letters, place a question mark in double brackets [[?]] where the word should be.

- If you are unsure or having difficulties with an entire paragraph/section, make a note of it in double brackets; example: [[I don’t know what lines 4 to 10 say]]. 

- Transcription must be saved in Word (we recommend you save your work as often as possible). Saved documents must remain editable by the Yarmouth County Museum and Archives.

- Once completed, transcriptions must be sent to (in a Word document).

- Everything on the document must be transcribed. Sometimes you’ll see side notes on the document, these may be placed at the end of the page with a note indicating where it was placed on the original document.

- Documents must be transcribed as seen, even if a word is incorrectly spelled.

- Structure of the document is important and must resemble close to the original as possible. For example, a document with a table should be transcribed in a table format.

- Drawing/Sketches/Doodles on the original documents must be noted on the transcription. This must be done at the end of the page with a description of the drawing/sketch/doodle. Location on the page must also be given.

- When you begin a document, start by writing Start Page and the number of the page within the total number of pages; [[Start Page 1 of 4]]. When you complete a page, indicate by writing End Page and the number of the page; [[End Page 1 of 4]].

Click here for an transcription example